You send dozens of emails daily. Every single one is a branding opportunity. Adding a professional photo to your email signature increases reply rates by up to 32% — people respond to faces, not text.

Why Add a Photo to Your Email Signature

• 32% higher reply rates with a photo signature
• Recipients remember you better — faces stick in memory
• Builds trust before you've even met in person
• Differentiates your emails from the noise
• Makes cold outreach feel warmer and more personal

Photo Specs for Email Signatures

• Size: 80x80 to 150x150 pixels
• Format: JPG (smaller file size) or PNG
• File size: Under 50KB to avoid loading issues
• Shape: Square works best (some tools crop to circle)
• Resolution: 2x for retina displays (so 160x160 for a 80x80 display)

What Photo to Use

• Professional headshot — shoulders up
• Smile naturally — emails should feel friendly
• Clean background — it's tiny, don't add visual noise
• Match your LinkedIn photo for consistency
• Update at least once a year

Popular Email Signature Tools

• WiseStamp — free plan available
• HubSpot Email Signature Generator — completely free
• Exclaimer — enterprise solution
• MySignature — good templates
• Or just HTML in Gmail/Outlook settings